Privacy Policy
Last updated: 1 May 2026
1. Data controller
The data controller is SW4Y s.r.o., registered office at Kostelec u Holešova, Company ID: [to be completed], listed in the Commercial Register maintained by the Regional Court in Brno (hereinafter "the controller").
Contact: info@sw4y.cz, tel. +420 605 396 258
2. Data we process
We process only the personal data you provide directly through our contact form or by email:
- First and last name
- Email address
- Phone number (optional)
- Message content
We also process technical data generated during website visits — see our Cookie Policy.
3. Purpose and legal basis of processing
| Purpose | Legal basis | Retention period |
|---|---|---|
| Responding to enquiries submitted via the contact form | Legitimate interest (Art. 6(1)(f) GDPR) | 12 months from last contact |
| Contract performance and client communication | Contract performance (Art. 6(1)(b) GDPR) | Duration of contract + 3 years |
| Sending commercial communications | Consent (Art. 6(1)(a) GDPR) | Until consent is withdrawn |
| Fulfilment of accounting and tax obligations | Legal obligation (Art. 6(1)(c) GDPR) | 10 years per applicable accounting legislation |
4. Data recipients
We do not sell or transfer your personal data to third parties for marketing purposes. Data may only be shared with:
- Hosting provider (for website operation)
- Accounting firm (for statutory compliance)
5. International transfers
We do not process or transfer personal data to countries outside the European Economic Area (EEA).
6. Your rights
With respect to the processing of your personal data, you have the following rights:
- Right of access — to obtain information about the data we hold about you.
- Right to rectification — to request correction of inaccurate or incomplete data.
- Right to erasure — to request deletion of data that is no longer required.
- Right to restriction — to request a temporary suspension of processing.
- Right to data portability — to receive your data in a structured, machine-readable format.
- Right to object — to processing carried out on the basis of legitimate interest.
- Right to withdraw consent — at any time, without affecting the lawfulness of processing prior to withdrawal.
To exercise any of these rights, please contact us at info@sw4y.cz.
7. Filing a complaint
You have the right to lodge a complaint with the Office for Personal Data Protection (ÚOOÚ), Pplk. Sochora 27, 170 00 Prague 7, www.uoou.cz.
8. Data security
We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse. All communication is encrypted via the HTTPS protocol.